Privacy and Data Protection Statement

By submitting your information to the National Events Database, you agree to the following:

  • Purpose of Data Collection: The information you provide will be used solely for the purpose of maintaining the National Events Database, facilitating event coordination, and improving public safety measures.

  • Data Sharing: Your data will not be shared with third parties without your explicit consent unless required by law.

  • Data Storage and Security: All data will be stored securely in compliance with the UK General Data Protection Regulation (GDPR) and related data protection laws.

  • Your Rights: You have the right to access, rectify, or request the deletion of your data at any time. For more information, please see our Privacy Policy below:

Privacy Policy

1. Introduction

The National Events Database, managed by the Decision Support Centre Ltd. (DSC), is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and protect your information when you register your events or submit data via our website.

2. Data Controller

The Decision Support Centre Limited is the Data Controller responsible for processing your personal data. For inquiries, see below on how to contact us.

3. Information We Collect

We may collect the following types of personal data:

  • Personal Identifiers: Name, email address, phone number, job title.

  • Event Information: Event name, venue, location coordinates, dates (build-up, run, breakdown phases), and key personnel.

  • Technical Data: IP address, browser type, and website usage analytics.

4. Purpose of Data Collection

We collect and process your data for the following purposes:

  • To maintain the National Events Database.

  • To support public safety and security measures.

  • To communicate updates, compliance guidance, or safety information.

  • To analyse and improve event management practices.

  • To analyse economics, trends and threats.

5. Legal Basis for Processing

We process your personal data under the following legal bases:

  • Consent: When you opt-in to provide your data.

  • Legitimate Interests: To ensure the safety and security of events and venues, to provide situational awareness.

  • Legal Obligations: Compliance with applicable laws and regulations.

6. How We Share Your Data

Your data may be shared with:

  • Public authorities (e.g., law enforcement, local councils) for security and compliance purposes.

  • Event safety professionals and accredited partners, only as necessary and with your consent. We will not sell or share your data for marketing purposes.

7. Data Storage and Security

We store your data securely on encrypted servers located within the UK or EEA. Access is restricted to authorised personnel only. Data is retained for 6 years or as required by law.

8. Your Rights Under UK GDPR

You have the following rights:

  • Access: Request a copy of your personal data.

  • Rectification: Correct inaccurate or incomplete data.

  • Erasure: Request deletion of your data ("right to be forgotten").

  • Restriction: Limit how your data is processed.

  • Portability: Receive your data in a portable format.

  • Objection: Object to certain types of processing, such as direct marketing.

To exercise these rights, see below on how to contact us.

9. Cookies and Tracking

We use cookies to improve website functionality and user experience. For details, refer to our Cookie Policy below.

10. Changes to this Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

11. Contact Us

If you have questions about this policy or how we handle your data, please contact us at:
Email: nickmattingley@decisionsupportcentre.com
Address: Decision Support Centre Ltd. Unit 1, Fivebells, Trampers Lane, North Boarhunt, Fareham, Hants. PO17 6DG

Cookie Policy

1. Introduction

This Cookie Policy explains how the National Events Database, managed by the Decision Support Centre (DSC), uses cookies and similar technologies to improve user experience and ensure website functionality.

2. What Are Cookies?

Cookies are small text files placed on your device by websites you visit. They are widely used to make websites work efficiently, as well as to provide information to website owners.

3. Types of Cookies We Use

We use the following types of cookies:

  1. Strictly Necessary Cookies:
    These cookies are essential for the website to function properly. They enable core functionalities like security, session management, and accessibility.
    Examples: Login authentication, form submission.

  2. Performance Cookies:
    These cookies collect anonymous data about how visitors use our website, helping us improve functionality and user experience.
    Examples: Google Analytics.

  3. Functionality Cookies:
    These cookies allow the website to remember choices you make (e.g., language preferences) and provide enhanced features.
    Examples: Remembering your consent preferences.

  4. Targeting/Advertising Cookies (if applicable):
    These cookies track your browsing activity to deliver targeted advertising or limit how often an ad is shown. (Include only if relevant.)

4. How We Use Cookies

We use cookies to:

  • Ensure the website functions as intended.

  • Understand how visitors interact with our site to improve performance.

  • Remember your preferences for future visits.

5. Managing Your Cookie Preferences

When you first visit our website, you will be prompted to accept or customise your cookie preferences via a banner. You can manage or withdraw your consent at any time by:

  • Adjusting your browser settings to block or delete cookies.

  • Clicking [link under construction] to update preferences.

6. Third-Party Cookies

We may use third-party cookies from services like Google Analytics to track website performance. These third parties have their own cookie policies, which we encourage you to review.

7. Data Privacy

Cookies may collect personal data such as IP addresses. For more information about how we protect your data, please review our Privacy Policy above.

8. Updates to This Policy

We may update this Cookie Policy periodically. Changes will be posted on this page with an updated revision date.

9. Contact Us

For questions about this Cookie Policy, please contact us at:
Email: nickmattingley@decisionsupportcentre.com
Address: Decision Support Centre Ltd. Unit 1, Fivebells, Trampers Lane, North Boarhunt, Fareham, Hants. PO17 6DG

The legal bit: Decision Support Centre & National Events Database Disclaimers

 

1. General Disclaimer

The Decision Support Centre (DSC) and National Events Database (NED) provide toolkits, playbooks, and resources for informational purposes only. These materials do not constitute professional, legal, or regulatory advice. Users are encouraged to consult relevant experts (e.g., legal advisors, safety consultants) and ensure compliance with applicable laws, regulations, and guidance (e.g., Protect Duty, Health and Safety Act 1974, GDPR). The DSC and NED make no warranties or guarantees as to the accuracy, completeness, or applicability of these materials in specific circumstances.

2. Limitation of Liability

The DSC and NED are not liable for any direct, indirect, incidental, consequential, or other damages arising from the use or misuse of the materials provided. Users assume full responsibility for implementing safety procedures, risk management plans, and incident responses based on their individual circumstances and requirements.

3. No Guarantee of Outcomes

While every effort has been made to ensure the resources provided are practical and accurate, the DSC and NED cannot guarantee that the implementation of these materials will prevent incidents, injuries, or legal compliance failures. Users must apply their own judgement, adapt procedures as necessary, and consult professionals where required.

4. User Responsibility

It is the sole responsibility of users to assess the relevance, suitability, and implementation of the materials provided within their own operations, venues, or events. The DSC and NED are not responsible for verifying individual safety measures, risk assessments, or legal compliance obligations.

5. Third-Party Links or References

The toolkits and playbooks may include references to third-party resources or websites. The DSC and NED do not control, endorse, or take responsibility for the accuracy, completeness, or availability of third-party content. Users access such resources at their own discretion.

6. Intellectual Property Disclaimer

All content, including text, diagrams, templates, and resources within the toolkits and playbooks, is the intellectual property of the Decision Support Centre (DSC) unless otherwise stated. Users may reproduce and use the materials for non-commercial purposes within their own venues or events. Unauthorised reproduction, modification, or distribution of these materials without prior written consent from the DSC is strictly prohibited.

7. Compliance with Regulations

The resources provided are intended to support venues and event organisers in implementing reasonable safety measures and best practices. Users must independently ensure compliance with relevant laws, regulations, and guidance, including but not limited to the Health and Safety at Work Act 1974, the Protect Duty (Martyn’s Law), and GDPR obligations.

8. Tailored Solutions Disclaimer

The toolkits and playbooks provide general guidance and templates for managing incidents, safety, and compliance. These resources are not specific to any individual venue or event. Users must adapt and tailor the materials to meet their unique needs, risk profiles, and operational requirements.